Importing used machinery into China: a step-by-step checklist
From checking whether the equipment may be imported to pre-shipment inspection, valuation, heavy-lift transport and installation — the steps in the right order.
By SeeHog Logistics editorial team
Second-hand machines and complete production lines are imported into China every day, but they are among the most document-heavy shipments. Following the steps in order avoids the classic problem: a dismantled line sitting at the port while paperwork is fixed.
Step 1 — Check the equipment list against current rules
Prepare a list with model, manufacturer, year of manufacture and serial number for every machine. Some used mechanical and electrical products are restricted, and listed categories need pre-shipment inspection at origin. Some new and used machines also need an automatic import licence, and certain components require CCC certification.
Step 2 — Agree who is the importer
The consignee must be registered with Chinese customs and able to hold any required licence. If the buyer cannot import directly, an import agent acts as importer of record.
Step 3 — Pre-shipment inspection (if required)
Inspection takes place before loading, by an approved inspection body. The certificate must accompany the shipment; without it, listed used equipment cannot be cleared.
Step 4 — Dismantling, packing and documents
Number every crate and match the packing list crate by crate. Photograph the machines, nameplates and crates — these photos help classification and valuation.
Step 5 — Freight
Standard machines fit containers; oversized parts need flat racks, open tops or break-bulk vessels. Plan lifting points and lashing in advance.
Step 6 — Declaration and valuation
Duty and VAT are based on the customs value. For used equipment customs may review whether the declared price is reasonable; the purchase contract, inspection report and photos support the valuation.
Step 7 — Delivery and installation
Arrange heavy-lift trucks and rigging at the factory. Keep a copy of the customs declaration for the fixed-asset records.
Common mistakes
- Shipping before checking whether the item needs inspection or a licence.
- Packing lists that list "machine parts" instead of crate-by-crate contents.
- Declaring a value that cannot be supported by the contract.
